Legal Requirements and Guidelines for public outdoors events in Henfield
This guidance is designed to provide organisers with an outline of what to consider and what arrangements need to be in place to organise a safe public event on public open space.
In particular, events to be held on Henfield Parish Council (HPC) land/ Henfield Parish Council managed land and Horsham District Council (HDC) Car Parks require an Event Permit
For additional help and advice please contact Henfield Parish Office or use the Contact Us page
Helpful information is also available from Horsham District Council
Henfield Parish Council land
• Kings Field
• Rothery Field
• Memorial Field
• Sandpit Field
Henfield Parish Council managed land
- The village square in the High Street outside Hawthorns Vets
- Henfield Common
- Broadmere Common
- Oreham Commo
- Tanyard
LEGAL REQUIREMENTS |
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| Organiser details | A named person who has overall responsibility for the event |
| Public liability Insurance | To ensure cover for any accident suffered by a member of the public at the events |
| Event permit | This is mandatory for events to be held on HPC land or HDC Car Parks |
| Temporary Event Licence | The following activities require a licence from HDC under the Licensing Act 2005. • Performing live music • Recorded Music • Dancing • Providing facilities for making music or dancing • Performance of a play • Exhibition or a film • Indoor sporting events • Retail sale and supply of alcohol |
| Marshals (clearly identified) | Required to monitor public safety and offer assistance |
| Food Hygiene certification |
Required for any food and drink concessions
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BEST PRACTICE GUIDELINES |
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| Risk assessment (mandatory when applying for a HPC or HDC permit) |
In order to be given permission to carry out an event from HPC or HDC you will need to provide a written risk assessment to identify potential hazards connected with the event and to list the mitigation put in place to avoid these hazards from occuring. |
| First Aid | Depending on the size of the event First Aid should be provided by a identified qualified person or for large events by HART/St John Ambulance |
| Litter bins | Additional litter bins can be hired in advance from HDC. If additional litter is created as a result of the event there may be a charge levied by Horsham District Council to pay for restoring the area to a clean and tidy state. |
| Toilets | High Street public toilets are open Monday –Saturday 8am – 5pm. Any additional opening times should be requested from HPC |
| Signage | You will need to apply to HPC to put Signs on the entry exit roads into Henfield |
| Lost child procedure | With large crowds there should be a procedure for the safety of children who become separated from their adult |
| Evacuation routes | Depending on the event it may be necessary to identify how to evacuate the public as quickly as possible from the event in the case of an emergency. Access for Emergency Services should also be considered |
